Join the UK’s largest circle of allotment professionals and collective know-how, and boost your allotment management with Colony. We think Colony is the bee’s knees!

Flexible and user friendly, Colony is a powerful app that helps you to accurately record and manage every aspect of your allotment management. From inspections, to invoicing, to tenancies and waiting list applications, Colony allows unlimited users to access one accessible, central and secure database.

Data protection, security and accurate record keeping can often be overlooked with ‘smaller’ services such as allotment management – but we keep all of these principles and so much more at the heart of Colony to help you stay on top of legislation and your obligations as a service provider. You will get instant access to multiple, stress-free, bulk actions so you can say goodbye to spreadsheet chaos and repetitive tasks for good.

Why choose Colony?

Colony is recognised as the UK’s leading and most comprehensive allotment management solution, making it the favourite investment for allotment managers nationwide. Why? Since its first release in 1999, Colony has been designed to streamline and simplify all areas of your allotment management – and with nearly two decades of ongoing enhancement since then, it holds all of the functionality you need to effectively manage your:

  • Details of sites, plots and facilities
  • Tenants, their contact details and letting agreements
  • Waiting lists and plot offers
  • Rents, invoices and charging structures
  • Key issue and deposits
  • Plot inspections, inspection photos and notice history
  • Email and letter correspondence to tenants and plot applicants
  • Enquiries from members of the public, waiting list applicants and current customers

…and so much more!

Contact the Team

Get more from your investment in Colony than just a piece of software…

With over 18 years experience in the allotment industry, we’re experts when it comes to allotments! Our continuous development, knowledge and expertise alongside ongoing input from our vast number of current users define Colony’s shape to ensure best practice and a modern approach for today’s allotment manager.

With stacks of standard system reports you’ll have an instant reference point to manage FOI requests, collate stats and KPI’s at the click of a mouse.

Your investment in Colony will let you to tap into huge network and range of experiences – from both the IT world and the allotment industry. Whether it’s about helping consolidate and protect your data , or figuring out how to take control of a mammoth waiting list, you’ll always be able to reach out to get the best advice from the team at MCPC. Read more about our outstanding support on our dedicated Support page.

And our services don’t end there: Our Colony PIM, Online, Communities and Finance Link modules allow remote inspections, secure links to your online waiting list applications, third party access and a smooth flow of financial data directly into external finance systems. All these options allow you to save time, effort and cost.

Colony’s intelligent principles will safeguard your data and streamline your processes to ensure that your allotment service runs like clockwork! With full accountability and the building of history, you’ll be sure to never lose any valuable data. Better still, why not choose one of our fantastic database hosting options to add onto your Colony package? With better-than-daily data backups, easy data recovery options and full management by MCPC’s dedicated support team, your allotments and customer data will get the quality protection and security it needs and deserves.

We’d love to show you more of how Colony can benefit your current operations!

Our approach is to understand your circumstances and procedures across your allotment service. To arrange a demonstration or download a brochure, please contact us or submit your request using the form below.

“Following setup, Colony has allowed the City’s allotment officers to refocus on the day-to-day management of tenancies, productivity is now much greater. MCPC have been responsive to our requirements and the accessible support has always met the needs of our team.”

Alex Begg, Allotment Officer, Nottingham City Council

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“We have used Down To Earth Grounds and Colony since 2001 when these systems were Access databases. Since then the products have constantly evolved to take advantage of changing technology and to respond to the changing needs of users.”

Pam Smithies, Asset and Information Management Officer, The Borough Council of Calderdale

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The time and effort put in by MCPC at the outset was above and beyond what we expected and the quality of their service has, in large part, determined how well the Colony system was embedded into the department. Colony has become an indispensable and intrinsic part of the way we manage one of the largest allotment services in the country.

Sue Radcliffe, Allotment Officer, City of Stoke on Trent

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“Colony has been an invaluable tool to help us manage our allotment plots efficiently. With the use of standard letter templates generated directly from the system we have been able to use a consistent approach to lettings, notices and terminations and maintain a full plot history throughout the process.”

David Mee, Technical Manager, Leicester City Council

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“My experience with MCPC has been overwhelmingly positive. They have a friendly and knowledgeable customer support team who guided me through the process of setting up our new database, and the product fits our needs to a tee.”

David Farrell, Project Support Officer, London Borough of Ealing

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“We use the Colony system to manage our 24 allotment sites. It provides a comprehensive system to manage tenants, tenancies, sites, inspections, grounds and maintenance works and is proving useful in the drive to move to a more paperless service. MCPC support has always been very helpful and resolved any queries or problems quickly and efficiently.”

Clare Ritchie, Greenspaces Allotments & Sports Officer, Reigate & Banstead Borough Council

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“From start to finish the project management by MCPC was excellent. The application itself with its many many features is very user friendly, but with the ever reliable back up of the customer support services contact, to assist the users. We would highly recommend it to other allotment managers - 10/10.”

Darren Lovatt, Allotments Officer, City of York Council

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“Colony has revolutionised how we manage our allotments.”

Mark Farren, Neighbourhood Protection Manager, Durham County Council

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“The flexibility of reporting options has allowed us to develop a clearer understanding of our customer base and to meet our statutory reporting requirements in an efficient and accurate manner.”

Sandy Paterson, Natural Environment Technician (Allotments), Glasgow City Council

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“In our opinion Colony is the perfect tool for the management of allotments; there is a seamless process for setting up sites, new plots, offering plots right through to setting up new tenants, invoicing and various reports. “

Sarah Miller, Contracts Manager, idverde Wycombe

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“Without MCPC Systems’ support, our self-management journey would have been very long and extremely hard work. Colony has been a welcomed delight to all allotment administrators across the country.”

Andy Percival, Trustee, Blackpool Federation of Allotment Associations

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“Guildford Allotment Society has used Colony for many years and it has made our administration work so much easier. Paper work has been cut to the minimum and there is very little duplication of effort. As volunteers our time is precious and the less time we spend on mundane admin means more time to tend to our tenants’ needs. “

Mike Flarry, GAS Admin, Guildford Allotment Society

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“Following setup, Colony has allowed the City’s allotment officers to refocus on the day-to-day management of tenancies, productivity is now much greater. MCPC have been responsive to our requirements and the accessible support has always met the needs of our team.”

Alex Begg, Allotment Officer, Nottingham City Council

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